The Senior Officer, Administration is responsible for the efficient day-to-day administrative operations of the Zone. The role oversees facilities, fleet, support staff, vendors, and administrative systems to ensure smooth, safe, and cost-effective business operations. The position provides operational support to management and ensures uninterrupted activities through effective planning, coordination, and supervision.
1. Facilities & Office Administration
•	Oversee housekeeping, reception, pantry, and common areas across all workspace at the Zone to ensure cleanliness, safety, and compliance with workplace standards.
•	Develop and improve administrative systems, policies and procedures. 
•	Supervise reception and pantry staff to maintain service standards and workplace policies.
•	Coordinate routine and emergency maintenance with internal team.
•	Manage office supplies, consumables, and asset control.
•	Prepare reports, correspondence, and documentation for management.
•	Handle general administrative and ad-hoc operational tasks as required.
2. Fleet & Driver Management
•	Manage the Zone’s vehicle fleet, ensuring reliability, safety, and compliance.
•	Implement preventive maintenance schedules and coordinate servicing and repairs.
•	Monitor fuel usage and implement cost-control measures.
•	Supervise drivers, including onboarding, performance monitoring, and discipline.
•	Ensure compliance with safety standards and maintain complete fleet documentation (licenses, insurance, maintenance, fuel logs).
3. Financial & Budget Control
•	Prepare and manage the Administration budget.
•	Track expenses and ensure compliance with approved limits.
•	Process invoices, maintain documentation, and support audit requirements.
•	Ensure timely payment of bills and proper financial record-keeping.